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IT Portal: Mass Import Files & Folders

IT Portal
07/12/2026
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importing of files and folders into the IT Portal. So we do have the script here which is covered in the KB article, so make sure you download that. When I execute that, it does require PowerShell 7, so if you don't have it installed it will install it for you. I do want to pick the portal that I have, so I'm on premise right now, but if you're in one of the cloud services you pick those. It's asking me for my portal server address, my username, and my password. Now this is following the same process as portal export, so you do have to go into admin settings, security, portal exports, and approve this process. And once you approve it in the portal, then go ahead and hit enter. It asks for the company name. I don't know it by heart, give me one second. Okay, and now it's going to ask us for the IT Portal document name. So this is our document name. All right, so it found our document in the portal, now it's asking us for our data. So our data is in here. I'll just pick this path for example. It's going to check those files. If there's any issues with any of the files, there are some things that we can't upload, it'll notify you there. But as you can see it found the nine files, and now it's uploading the files. This is my test process, so it is prompting after each one. Okay, there we go. So it finished the process. Now if I go into my portal and I refresh this page, we now see that we have some folders here. I'm going to click on it. We do have a new folder view just to accommodate for this, as you can see here. And here's one of the files, here's a folder, and then here's a subfolder inside there. So again, we were successfully able to upload the files and folders located within that directory. Thank you.

TL;DR

  • IT Portal's new mass import feature uses a PowerShell 7 script to bulk upload files and folders while preserving directory structure and hierarchy
  • The import process requires security approval through admin settings portal exports and validates files before upload to exclude unsupported types
  • A new folder view interface in IT Portal accommodates imported directory structures, enabling navigation through folders and subfolders as they existed in the source location

Summary

This tutorial demonstrates the mass import functionality for files and folders in IT Portal, a feature launching in Q2 2025. The process uses a PowerShell 7 script available in the knowledge base to bulk upload directory structures while preserving folder hierarchies. The demonstration covers the complete workflow from script execution through authentication, including the required security approval step in portal export settings. The import process validates files before upload, excludes unsupported file types, and maintains the original folder structure within IT Portal's document management system. The new folder view interface accommodates the imported directory structure, allowing users to navigate through folders and subfolders as they existed in the source location. This capability streamlines document migration and bulk file management for IT Portal users managing large document repositories.

Chapters

0:00 - Introduction and Script Setup
0:26 - Portal Selection and Authentication
0:51 - Security Approval Process
1:11 - Selecting Source Directory
1:50 - File Validation and Upload
2:21 - Reviewing Imported Structure

Key Quotes

0:19 "... it does require PowerShell 7, so if you don't have it installed it will install it for you ..."
0:51 "... this is following the same process as portal export, so you do have to go into admin settings, security, portal exports, and approve this process ..."
1:53 "If there's any issues with any of the files, there are some things that we can't upload, it'll notify you there ..."

FAQ

What version of PowerShell is required for the mass import feature?

PowerShell 7 is required. If you don't have it installed, the import script will automatically install it for you during the setup process.

Do I need special permissions to use the mass import functionality?

Yes, you must approve the process through admin settings under Security > Portal Exports before the import can proceed. This is the same approval process used for portal exports.


Categories:
  • » Data Protection
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Tags:
  • How-To
  • Getting Started
  • Document Management
  • Technical Deep Dive
  • File Import
  • Folder Management
  • PowerShell Automation
  • Bulk Upload
  • Directory Structure
  • IT Portal Administration
  • Security Approval
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